Can it give a real yes or no on a date?

If the calendar you care about is reflected in the shared Zepiva schedule, yes. The agent checks the lead's asked date, capacity and any hold and answers precisely. If capacity is a judgement call, it answers from the numbers you give and routes a borderline to you.

How does it price a package without under-quoting?

Pricing in the knowledge base is the versions you publish: base rates, fees, partnerships, minimums. The agent quotes what is in-range and flags anything outside written price for your confirmation. It will not invent a discount to win a lead.

Is it okay to send a formal proposal from the agent?

Yes. The email agent writes the proposal from your template with the confirmed date, price and deposit, and sends it as a review document. You keep a copy, and the proposal thread all edits both sides can refer to.

What about repeat clients and annual events?

A returning corporate partner is answered the same as a new lead, but the history in the thread helps the agent carry their standing details: leading rate, preferred date, prior spend. Follow-ups for next year's meetup can be scheduled on the calendar from the agent's notes.

Hospitality & Food

AI Phone & WhatsApp Agent for Event Venues

Venues sell a single date and the person asking is usually comparing three places at once. A venue lead starts on the phone with a date question, moves to WhatsApp for photos and a tour, and closes in the inbox with a proposal. Zepiva carries that multi-step conversation, answers availability and pricings from your calendar and package details, and makes sure no inquiry goes cold.

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The challenges event venues face

Real problems these businesses deal with daily — and the gaps an AI agent can fill.

The same date question asked a hundred ways

Is the garden free in June, can we seat 120 on the 14th, is the barn available for a fall event. Every ask is really 'is my one date free'. With no live answer, the couple who is comparing venues books the one that replied the same day. The second-fastest answer usually gets the visit; the slowest gets nothing.

Pricing and package details get re-explained

The venue has a base rate, a ceremony fee, a catering partnership, a time-of-day plan, a set-only tier. The same details are spelled out a dozen times to a dozen leads. When the work is written by memory, each telling can drift slightly, and a wrong number at a live visit is a bad look.

Follow-ups slip when the event is months away

A lead hears a date, wants to visit, then goes quiet for three weeks. The venue that sent a reminder on day 10 is the one that holds. Without a follow-up system, the leads sit in forwarding email and the booked calendar belongs to whoever called back. Consistency is the whole sales game.

How Zepiva fits into event venues

Specific features mapped to the way your business actually works.

Answer before the caller hangs up

The voice agent checks the real calendar from your notes and gives an exact yes or no for the date and capacity asked. It shares the standard pricing tiers and answers the first set of package questions, then asks for the email to continue the conversation. Every inquiry gets a first response in minutes, not days.

WhatsApp keeps the scrolling thread

A couple messages with a second date when the first is taken, asks about tables in a package, and wants a floor photo. The agent answers from the package details, holds the thread, and greets them with a tour offer when they seem serious. WhatsApp is where the quick back-and-forth happens and it is yours, not a marketplace.

Price sheets and proposals by email

A real venue quote is a document: date, pricing, deposit, contact, terms. The email agent fills your proposal template with the lead's exact date and numbers and sends it, then answers the amendments in the same thread. The designed PDF goes out in minutes, even from a phone walk-in.

Availability and follow-ups in one place

Holds and confirmed dates live on the shared calendar so the phone, WhatsApp and email all check the same source. Commitments are not double-sold. The follow-up sequence nags a pending inquiry on day 10 and a held date on day 30, so the calendar stays the source of truth for sales too.

A high season Saturday on the contact page

Date questions, a tour and a proposal, handled across the phone, WhatsApp and email while the venue runs an event.

A caller asks whether a spring Saturday can hold 150. The agent checks the calendar in the notes and confirms the date, then shares the base pricing.

The couple picks a tour time on WhatsApp. The agent checks the tour slot in the calendar and confirms, holding the spot.

The venue answers the tour, the couple asks about the food partnership on the phone; the agent shares the package detail from the base and sends the sheet by email.

Two days later the calendar shows a held date; the follow-up asks if the couple want to move forward and the confirmations start. The date is never double-booked.

Illustrative example - not a customer testimonial.

Which plan fits event venues?

A starting point based on how these businesses typically use the platform.

Recommended plan

Gold fits an event venue: a number for inquiry calls, one for the tour/chart thread and one for proposals, with follow-ups that keep leads warm. The volume is plenty for a busy season and the language per cover international clients.

Start with Gold

Common questions from event venues

Explore further

Related industries, in-depth guides, and articles.

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Try it for your event venues business

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